You are cordially invited to host
A Hat Bar Party at Your Home or Venue
We roll in with a wall of blank trucker hats, a menu of patches, heat presses, and a crew that runs the whole bar. Your guests pick a hat, pick their patches, and watch it get pressed on the spot — then wear it out the door.
Hosted by Merch Troop · Orange County based · parties across LA, OC, San Diego & Las Vegas
The order of festivities
How a hat bar party runs
- 1
Reply with your date
Tell us the occasion, the address, and a rough headcount. We confirm the hat styles and patch menu with you about two weeks out — you approve everything before we load the van.
- 2
We arrive an hour early
The crew needs one standard outlet, roughly an 8-by-10-foot footprint, and about 60 minutes to dress the table. By the time guests wander over, the bar looks like it grew there.
- 3
Guests build, we press
Each guest grabs a blank cap — Richardson 112s and similar styles in your party colors — lays out patches, and hands it to the press operator. Most hats are finished in under two minutes.
The host checklist, handled
What we bring to your party
- Curated trucker and snapback hats in 2–4 colorways, sized to your headcount with overage
- A patch menu: embroidered motifs, chenille letters, leather badges, and seasonal picks
- Commercial heat presses, tables, linens, risers, and signage — the whole tablescape
- Two uniformed crew members who style, press, and keep the line moving
- Setup an hour before guests arrive and a clean, quiet teardown after
You supply the people and the playlist. If your venue has stairs, sand, or no power, mention it in your RSVP — we plan around all three regularly.
The host's planner
Guest counts and timing at a glance
| Party size | Bar time we suggest | Crew | Good to know |
|---|---|---|---|
| Up to 25 guests | 90 minutes | 2 | Everyone gets a leisurely turn; great for showers and dinner parties. |
| 25–50 guests | 2 hours | 2 | Our most-booked private party size. The line stays social, never stalled. |
| 50–75 guests | 2.5–3 hours | 2–3 | We add a second press so the patch table stays the hangout, not the holdup. |
| 75+ guests | 3+ hours | 3+ | Common for company parties — ask us about pre-pressed favors for early leavers. |
Save the date
Occasions we host most
Birthday parties
Milestone birthdays where the hat is the favor, the activity, and the group photo prop all at once.
Birthday guideBridal showers
A patch bar the whole shower gathers around — plus a keepsake hat for the bride nobody else gets.
Shower guideBackyard parties
Graduations, engagements, and just-because Saturdays. One outlet and a patio corner is all we need.
Backyard guideHoliday parties
Year-end company gatherings and friendsgivings with a bar dressed in your colors, not ours.
Holiday guideFrom recent parties
The bar in action
The fine print, up front
What a hat bar party costs
Staffed hat bars for local Southern California parties start around $5,000, which covers the hats, patches, equipment, crew, setup, and teardown. Staffing runs $250 per hour, and parties outside Orange County, LA, and San Diego add a $900 travel fee. Your exact number depends on headcount, hours, and hat selection — the pricing page breaks it down honestly.
Kindly reply
RSVP for a hat bar quote
Send the date, city, and rough guest count. A real planner reads every reply and comes back with a firm number — usually within one business day.